Discover how HotWax Commerce efficiently manages pre-order and backorder catalogs.
In HotWax Commerce, merchandisers have the option to schedule the 'Auto Refresh Pre-sell Catalog' job, which will automatically add or remove pre-sell products from the HotWax Pre-order/Backorder category. Any items that are part of the Pre-order/Backorder category will be listed on Shopify as pre-order or backorder items.
The job titled 'Auto refresh Pre-sell catalog' adds pre-sell items to the HotWax Commerce Pre-order/Backorder category, using the following criteria.
The status of Purchase Order items is created or approved.
The Purchase Order is scheduled for a future date.
The current inventory of the product is 0.
Once these conditions are fulfilled, products become eligible for pre-sell on HotWax Commerce. In addition, HotWax Commerce examines the "isNewStyle" attribute of the products included in the purchase orders. If the "isNewStyle" attribute is set to "Yes," the product is included in the pre-order category. Conversely, if the merchant has indicated "No" for the "isNewStyle" attribute, the product is placed in the backorder category.
In the following example, let’s assume a merchant has 4 purchase orders aligned:
PO 1234
Black Jacket
10-10-23
Created
Y
0
Pre-order
PO 1234
Green Jacket
10-10-23
Created
N
0
Backorder
PO 1234
Yellow Jacket
10-10-23
Created
N
20
NA
PO 2345
Red Shirt
08-08-23
Approved
Y
0
Pre-order
PO 2345
Green Shirt
08-08-23
Approved
Y
0
Pre-order
PO 2345
Purple Shirt
08-08-23
Approved
N
0
Backorder
PO 1AB2
Yellow Shirt
07-31-23
Created
Y
0
Pre-order
PO 12AB
Red Skirt
07-31-23
Canceled
Y
0
NA
Purchase orders are carefully analyzed to determine which products are available for preselling. In the example provided, the Yellow jacket and Red skirt do not meet the pre-sell criteria and therefore cannot be added in the pre-sell catalog. However, all other products are categorized for pre-selling based on whether they are a new style or not.
The job called "Auto Refresh Pre-Sell Catalog" also eliminates pre-sell items from the pre-order/backorder category in HotWax Commerce, using the following criteria:
When pre-orders on the entire future inventory are received and no additional pre-orders can be taken.
When the Purchase Order status is changed to “Canceled” or ’”Completed” by the merchandiser.
When inventory is physically received at the fulfillment center.
When the Purchase Order arrival date that is the promised fulfillment date has been passed.